How to Prepare On-Line Poster

To: GEM Snowmass Meeting Participants

From: Chris Russell and Guan Le

Subject: On-Line Poster Session

In conjunction with the June meeting in Snowmass, We would like to continue our efforts to enhance the impact of our poster sessions. As started last year, we would like to put all the posters on-line on the World Wide Web. The online poster session for last year's Snowmass meeting is available at (URL: http://www-ssc.igpp.ucla.edu/gem/snowmass.html). Please take a look at these to get a feeling as to how it is done and to decide on the merits of this scheme. As we see it, on-line access will benefit both the presenters and the viewers at Snowmass because it will allow them a more leisurely viewing, especially welcome if they had to stand by their poster all night and didn't get to see the others. It also benefits those who cannot get to the meeting by allowing them to participate in part of the meeting.

There are three ways for you to participate in the scheme which we list in decreasing order of (our) preference:

1. Supply us with a URL to a document posted on the author's home site. Please add a return link to the Snowmass poster page at the end of your poster (URL: http://www-ssc.igpp.ucla.edu/gem/snowmass.html). Include your e-mail address in your document so that we and others may contact you. To minimize long download times we suggest that the poster be divided into a text file and "figure" files which are down loaded only after selection. These "figures" include math and special symbols.

2. Send us a complete HTML document for posting at UCLA. The same comments on poster design apply here also.

3. Supply us text in ascii and figures and equations in one of the following formats (in decreasing order of preference: a)gif files, b)tiff file, c)postscript file, or d)hard copy to be scanned in at UCLA. Options b), c) and d) generally produce poorer images as they must be converted to gif format to be displayed through most WWW browsers. Option d), scanning images cannot be guaranteed to be up in time for the poster session because it is a time consuming process. Please call out all your figures in the text so that we know where to put the links to the figures.

For us to receive your document, we would like you to make it available on an anonymous ftp site on your system. You can then send e-mail to: editor@igpp.ucla.edu including your ftp site, the filename of your document and any image filenames, and a contact e-mail address. If you don't have access to an anonymous ftp site, send e-mail to the above address and we will work with you on an individual basis on how to get your files. Any questions can also be directed to the above e-mail address.

Since interest will be strongest in the meeting at the time of the meeting, we request that the posters be sent to us to arrive no later than June 19. If you install your poster at your own home site, then you are free to update your poster at any time. However, UCLA will not be able to do any work on the poster session during the Snowmass and IUGG meetings, because we will be at these meetings ourselves.

Sample posters can be viewd at UCLA IGPP/SSC online poster session

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