GEM Bylaws - Revision history

MtDFG: /* Steering Committee */

2026-02-06T20:15:03Z

Steering Committee

2026-02-06T20:11:09Z

2025-10-29T16:48:15Z

Focus Groups

2025-10-20T18:54:16Z

Focus Groups

2025-10-20T18:53:39Z

Focus Groups

2025-10-13T19:48:12Z

Focus Groups

2025-10-13T19:42:50Z

Focus Groups

2024-10-09T16:18:46Z

Student Representatives

2024-09-25T23:51:19Z

Student Representatives

2024-09-20T17:26:24Z

Focus Groups

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 ''Amended 2020'': The science community representatives serve a term of 4 years. In case the Chair steps down, the Vice-Chair automatically becomes the new Chair and an Interim Vice-Chair is appointed until a new Vice-Chair is elected by the SC.
 In addition to the voting members, the SC consists of the Student Representatives, the GEM communications coordinator(s), Liaisons to NASA, NOAA, CEDAR and SHINE, International Liaisons, and the GEM program manager.
-''Amended 2021'': The International Liaisons should be living and working within the country to which they are a liaison.
+''Amended 2021'': The International Liaisons should be living and working within the country to which they are a liaison. ''Amended February 2026'': For international Steering Committee liaisons to remain a liaison, they are required to submit an annual report to the GEMstone and non-submission would result in revocation from the Steering Committee. Rejoining the liaison list would require re-application and approval by the SC. Motivation behind the by-law is to ensure members are active.
 <s>The GEM meeting organizer (MO) shall keep minutes of the each SC meeting.</s> The minutes, excluding sensitive matters, shall be published in the GEM newsletter in a timely manner.

← Older revision		Revision as of 20:11, 6 February 2026
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	''Amended 2020'': The science community representatives serve a term of 4 years. In case the Chair steps down, the Vice-Chair automatically becomes the new Chair and an Interim Vice-Chair is appointed until a new Vice-Chair is elected by the SC.		''Amended 2020'': The science community representatives serve a term of 4 years. In case the Chair steps down, the Vice-Chair automatically becomes the new Chair and an Interim Vice-Chair is appointed until a new Vice-Chair is elected by the SC.
		+
		+	''Amended February 2026'': For international Steering Committee liaisons to remain a liaison, they are required to submit an annual report to the GEMstone and non-submission would result in revocation from the Steering Committee. Rejoining the liaison list would require re-application and approval by the SC.

	In addition to the voting members, the SC consists of the Student Representatives, the GEM communications coordinator(s), Liaisons to NASA, NOAA, CEDAR and SHINE, International Liaisons, and the GEM program manager.		In addition to the voting members, the SC consists of the Student Representatives, the GEM communications coordinator(s), Liaisons to NASA, NOAA, CEDAR and SHINE, International Liaisons, and the GEM program manager.

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 ''Amended 2015-Dec-13'': Every ended FG shall, within 6 weeks after its final meeting, deliver to its Research Area Coordinators a report that is either ready for publication in the GEMstone Newsletter or in consideration of publication elsewhere. The final report briefly outlines the Focus Group activities, accomplishments, GGCM contributions, and resulting publications, and it will be part of the GEM 5-year report.
-''Amended 2017-Jun-18'': Voting members of the Steering Committee shall not be allowed to be leader of a new FG.
+''The wording from the 2017-June-18 amendment regarding Steering Committee involvement on Focus Group proposals was updated on 2025-10-29 for clarity:''<br>
-''Amended 2017-Jun-18'': Steering Committee members that are involved in the leadership of a proposed focus group shall not be present during its discussion and vote.
+Non-voting Steering Committee members are allowed to be a leader of a new Focus Group, but they shall not be present during the proposal discussion and voting period at the Steering Committee meeting (including other proposals).
 ''Amended 2019-Aug-23'': Graduate students are not permitted to be a chair or co-chair of a focus group.

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 * The names of the proposed co-chairs.
 * The Research Area(s) with which it will be associated. (One primary, can have multiple secondaries)
-* The length of the term, not more than 4 years, and a justification for the term length. Focus Groups may choose to conclude at the summer workshop or at the mini-GEM of their final year. [''Revised 2025-Oct-20'']
+* The length of the term, not more than 4 years, and a justification for the term length. (Focus Groups may choose to conclude at the summer workshop or at the mini-GEM of their final year. [''Revised 2025-Oct-20''])
 * Expected activities, for example, topics of WG sessions or challenges and approaches to encourage an interactive “GEM-Style” focus group.

@@ Line 71: / Line 71: @@
 * The names of the proposed co-chairs.
 * The Research Area(s) with which it will be associated. (One primary, can have multiple secondaries)
-* The length of the term, not more than 4 years, and a justification for the term length. [''Revised 2019-Aug-23'']
+* The length of the term, not more than 4 years, and a justification for the term length. Focus Groups may choose to conclude at the summer workshop or at the mini-GEM of their final year. [''Revised 2025-Oct-20'']
 * Expected activities, for example, topics of WG sessions or challenges and approaches to encourage an interactive “GEM-Style” focus group.

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 == Student Representatives ==
-A new student representative (SR) is elected by the students every year and serves a two-year term, overlapping with the term of the previous SR. The SRs organize and run the student sessions, i.e., talks and tutorials given by students for students, on the day preceding the summer workshop. They report to the SC on the student activities, and run the post workshop student survey. The SR from the previous year advises the incoming SR.
+A new student representative (SR) is elected by the students every year and serves a two-year term, overlapping with the term of the previous SR. The SRs organize and run the student sessions, i.e., talks and tutorials given by students for students, on the day preceding the summer workshop. They report to the SC on the student activities, and run the post workshop student survey. The SR from the previous year advises the incoming SR. The SRs are voting members of the GEM SC.
 == Focus Groups ==